Artwork Guidelines


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Artwork Guidelines

City Address have worked hard to make the whole print ordering process as easy as possible. Whether your a seasoned graphic designer or first time customer you will find expert guidance by following the links below.

v How to supply your artwork
v Acceptable artwork formats
v Standard paper sizes
v Free templates
v Upload your artwork now.
* Email
  Once you have placed your orde, you can supply your artwork by sending your documents as an email attachment to It is important that you provide your order reference number when sending your artwork. This can be found on the confirmation email which was sent to you when you placed your order. To prevent delays please read the guidance below on supplying your artwork.
: Upload
  Once you have placed your order and completed the checkout process you can upload your artwork. Simply click here to upload your artwork. You will need your order reference number shown at checkout and sent in your confirmation email. To prevent delays please read the guidance below.
B Proof
  Once we have received your artwork we will send you a prepress proof for your approval via email. Once you have approved your proof your project with proceed to print.
PDF Files
  City Addresses preferred format is PDF. We do however request that all pdf files are prepared in the correct manner. When supplying your PDF files please;
  • Resolution ensure you choose high resolution when creating your PDF.
  • Compression Settings colour and greyscale should be sampled to 300dpi with auto compression set to high.
  • Font Embedding you should embed all fonts.
  Please ensure that all colours are CMYK and not RGB. Artwork provided in RGB will be converted to CMYK however this may effect your colours.

The majority of design softwares and packages will convert your artwork into PDF, if your particular software does not have this feature you can download a free PDF software at

  Include all embedded images and convert text to curves. Save as an EPS or PDF file.
  Please ensure all fonts and pictures used in your artwork are supplied in a separate folder using the package function under the "file" menu. Compress the document using win zip before uploading or emailing to us.
Quark Express
  Please ensure all fonts and pictures used in your artwork are supplied in a separate folder using the package function under the "file" menu. Compress the document using win zip before uploading or emailing to us.

Please provide a screen shot or PDF of your artwork. This is for our reference only to ensure that nothing is missing before going to print.

  When using Photoshop please ensure you set the resolution to 300dpi when starting your new document. Safe the file as either a jpeg or PDF.
Microsoft Documents.
  Important. Please note the following documents will only be accepted for mono printing projects such as mono leaflets.
  • Microsoft Word
  • Microsoft Publisher

When creating PDF files from your Microsoft documents you should pay careful attention to colour reproduction even in grey scale. If exact colour match is required please choose a different format such as illustrator.

Documents such as works, PowerPoint or Excel are not acceptable.

Artwork Bleed Area and Sizes

It is essential that a 3mm bleed area is supplied around your artwork. For example A4 = 297mm x 210mm with a 3 mm bleed area that would become 303mm x 216mm. Please note there is a 2mm tolerance for cutting on all projects it is therefore important to keep any text and/or important images are kept at least 2mm away from the edge of your document.

For a more detailed explanation please see the standard paper sizes and free templates section below.


Colour Format

In correct colour format is the most common issue we come across with customer supplied artwork. It is important that all artwork is supplied in CMYK format and not RGB

RGB Format or Red, Green, Blue is used on your TV and computer screen with RGB being the primary colours of light every other colour can be made by mixing different quantities of RGB light.

CMYK or Cyan, Magnet, Yellow, Black is used in printing CMYK are the primary colours of ink, other colours are created by mixing different quantities of CMYK ink.

Whilst it is possible for us to convert RGB to CMYK upon receipt of your artwork there my be slight colour variations. As you can see from the two images below the colour variations are very slight, this may however become a problem for more important colours such as those used in your corporate branding.


Document Finished Size With Bleed
Business Card 85mm x 55mm 91mm x 61mm
A6 148mm x 105mm 154mm x 111mm
A5 210mm x 148mm 216mm x 154mm
A4 297mm x 210mm 303mm x 216mm
A3 420mm x 297mm 427mm x 303mm
A2 594mm x 420mm 600mm x 427mm
A1 841mm x 594mm 847mm x 600mm
A0 1189mm x 841mm 1195mm x 847mm
DL 210mm x 99mm 216mm x 105mm
Compliment Slip 210mm x 99mm 216mm x 105mm

The team here at City Address have created a whole range of free PDF templates to help you in designing print ready artwork. Below you will find a list of the most popular templates. If you cannot find the template you need simply contact us and we'll be more than happy to provide you one free of charge.

v Business Cards
v Letterhead
v Compliment Slip
v A6 Flyer / Leaflet
v A5 Flyer / Leaflet
v A4 Flyer / Leaflet
v DL Flyer / Leaflet
v Roller Banner

You can upload the artwork for your print project using the quick form below. If you have more than 4 files to upload you can either compress them using win zip or send them via email to

Order Reference:
Your name:
Email address:
Phone number:
Upload 1:
Upload 1 name:
Upload 2:
Upload 2 name:
Upload 3:
Upload 3 name:
Upload 4:
Upload 4 name:


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